Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale.

We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design.

Join us on our mission to shape the future of our industry.

Ready to secure the future of data with Cohesity

As a Cohesity Executive assistant, you’re not just an individual contributor—you’re a vital member of the Cohesity Team. Cohesity is at the forefront of transforming data management with innovative solutions that simplify and modernize how organizations manage, protect, and derive value from their data. We are seeking an organized and proactive Executive assistant. The ideal candidate must excel in communication, management, and coordination. This role requires someone who is detail-oriented, efficient, and adaptable to a dynamic and fast-paced environment.

HOW YOU’LL SPEND YOUR TIME HERE

Document and System Coordination

• Data entry facilitation of contracts, SOWs, PRs, and POs, in alignment with procurement policies.
• Review invoices and input for receivables.
• Coordination of presentation and presentation material.
• Maintains documents, electronic and hard copy.
• Acts as delegate for system reviews and approvals in Oracle, WD, VMS, eTime, and Concur, in alignment with procurement policies.
• Learns to use professional concepts. Applies company policies and procedures to resolve routine issues.
• Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Builds stable working relationships internally.
• Communication:
• Act as the primary point of contact between the employer and internal/external stakeholders.
• Manage phone calls, emails, and correspondence promptly and professionally.
• Draft, proofread, and organize documents and presentations.

Management:

• Coordinate and oversee guest visits, meetings, and events.
• Greet and assist visitors, ensuring a positive and welcoming experience.
• Handle scheduling, arrangements, and logistics for meetings and appointments.
• Organize and manage domestic and international travel plans.
• Book flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure all travel documents are in place.
• General Administrative Support:
• Manage the employer’s calendar, ensuring optimal time management.
• Promptly coordinate with stakeholders / business leaders across timezones
• Handle personal errands and tasks as needed.
• Maintain confidentiality in all aspects of work.

Business Coordination:

• Prepares and submits expense reports.
• Maintains office supplies and submits supply orders.
• Contacts stakeholders to coordinate delivery of research requests and briefing materials.
• Raises issues and schedules recovery for IT or system related issues.
• Resource for and expert on company processes, procedures, and policies.
• Awareness of client personal conflicts and schedule.

Planning & co-ordination of Senior Executive visits including agendas, co-ordination of meetings, catering, travel, dinners, etc.

WE’D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING

• Excellent verbal and written communication skills.
• Strong interpersonal and guest management skills with a friendly and professional demeanor.
• Exceptional organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools.
• Ability to multitask and prioritize effectively under pressure.
• Proven experience in travel management, including handling complex itineraries.
• Flexibility to adapt to changing priorities and schedules.
• Experienced working in cross-geo teams

Requirements

• 2 - 4 yrs Prior experience as a Personal Assistant, Executive Assistant, or similar role.
• Bachelor’s degree.
• Availability to work flexible hours, including occasional weekends.

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In-Office Expectations

Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.